Collection Management Systems (CMS and DAMS) PSQ
The Wallace Collection is looking to replace its existing Collection Management System (CMS) with a new Spectrum compliant CMS and at the same time introduce a Digital Asset Management System (DAMS). The current CMS is coming to end of life in August 2026 and so we need to have this in place by then. This system will be used to manage the main accessioned collection of the museum along with associated other collections, archives and potentially library management. We are looking for a supplier or suppliers to provi...
Buyer
The Wallace Collection
Value
£320,000
Published
1 Sept 2025
Closes
1 Sept 2025
Procurement details
Source
Find a Tender
Region
Westminster
Procurement method
Selective
Category
Services
Contract starts
Not provided
Contract ends
Not provided
CPV classifications
48100000
Industry specific software package
48613000
Electronic data management (EDM)
72263000
Software implementation services
48328000
Image-processing software package
48329000
Imaging and archiving system
72000000
IT services: consulting, software development, Internet and support
Lots
Lot 1 Collection Management System (CMS)
£200,000
Lot 1 is for the replacement Collection Management System. Suppliers will be asked to support the migration from the old system to their own system, carry out configuration and development where required to meet our requirements and support the testing and go live. The supplier will also be expected to support and maintain the system and also provide hosting...
Lot 2 Digital Asset Management System (DAMS)
£120,000
The Digital Management System will be used to store all images related to objects and other artifacts in our care There are currently around 5TB of images which will need to be transferred with an expected growth to around 8 to 10TB in the next 5 years As well as image manipulation and management, the system must be able to be integrated with the Collection...
Documents
Unlock document linkThis document sets out the Procurement process, background, highlevel requirements and how the submissions will be evaluated. This document must be read in orde...
Not provided
This document sets out the Procurement process, background, highlevel requirements and how the submissions will be evaluated. This document must be read in order to fill out the response documents
Bidding documents
Company information - supplier response spreadsheet
Not provided
Company information - supplier response spreadsheet
Bidding documents
Solution information - supplier response spreadsheet
Not provided
Solution information - supplier response spreadsheet
Bidding documents
Tender notice on Find a Tender
1 Sept 2025
Tender notice on Find a Tender
Tender notice · UK4 · Web page
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