390_27 Document Management Solutions
ESPO is a public sector-owned professional buying organisation that provides a comprehensive range of procurement services, including access to over 100 free-to-access framework solutions designed to support public sector organisations. We are establishing a framework to cover the provision document management solutions including digitisation, off-site storage, and confidential shredding of documents. The Framework is divided into 7 lots. Please refer to the tender documents for any further details (including furth...
Buyer
Leicestershire County Council, trading as ESPO
Value
£83,333,333
Published
12 May 2025
Closes
14 Oct 2026
Procurement details
Source
Find a Tender
Region
Leicestershire CC and Rutland
Procurement method
Open
Category
Services
Contract starts
Not provided
Contract ends
Not provided
CPV classifications
48311100
Document management system
63121000
Storage and retrieval services
72300000
Data services
72512000
Document management services
79995100
Archiving services
79996100
Records management
79999100
Scanning services
92512100
Archive destruction services
Lots
Lot 1 Electronic Document Scanning and Software
£83,333,333
This Lot requires Suppliers to provide a full end-to-end scanning solution including preparation, scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents. To include the supply, implementation and maintenance of EDRM (Electronic Document & Records Management Software), associated Project management and training.
Delivery: UK · United Kingdom
Lot 2 Document Storage and Retrieval Services
£83,333,333
This Lot requires Suppliers to provide preparation, collection, storage, retrieval and the secure disposal of documents plus any associated services.
Delivery: UK · United Kingdom
Lot 3 Total Document Management Solution
£83,333,333
This Lot requires Suppliers to provide a full end-to end solution for all scanning, storage and consultancy requirements. This includes scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated training. Suppliers will also be required to provide a consultancy Service designed to sc...
Delivery: UK · United Kingdom
Lot 4 Enhanced Handling and Security Requirements
£83,333,333
This Lot requires Suppliers to provide enhanced safe and secure document management solutions for all scanning, storage and consultancy requirements. This includes secure handling of documents, scanning, indexing, encryption, electronic storage, transportation and secure disposal of documents, storage, retrieval and associated and training.
Delivery: UK · United Kingdom
Lot 5 Confidential On-Site Shredding
£83,333,333
This Lot requires suppliers to provide on-site confidential shredding services.
Delivery: UK · United Kingdom
Lot 6 Confidential Off-Site Shredding
£83,333,333
This Lot requires suppliers to provide off-site confidential shredding services.
Delivery: UK · United Kingdom
Lot 7 On-Site and Off-Site High Security Shredding to NPSA Standards
£83,333,333
This Lot requires suppliers to provide high security shredding services to NPSA standards.
Delivery: UK · United Kingdom
Documents
Unlock document linkTo tender (please proceed to step (e) if an expression of interest has already been completed): (a) Go to https://www.eastmidstenders.org/ (b) Register (if not...
Not provided
To tender (please proceed to step (e) if an expression of interest has already been completed): (a) Go to https://www.eastmidstenders.org/ (b) Register (if not already registered on ProContract e.g., via https://procontract.due-north.com/Re...
Bidding documents
Please refer to the tender documents (see above for further details including summary instructions on how to access these).
Not provided
Please refer to the tender documents (see above for further details including summary instructions on how to access these).
Technical specifications
Tender notice on Find a Tender
9 Sept 2026
Tender notice on Find a Tender
Tender notice · UK4 · Web page
Tender notice on Find a Tender
23 Sept 2026
Tender notice on Find a Tender
Tender notice · UK4 · Web page
Pipeline notice on Find a Tender
12 May 2025
Pipeline notice on Find a Tender
Planned procurement notice · UK1 · Web page
Preliminary market engagement notice on Find a Tender
15 May 2026
Preliminary market engagement notice on Find a Tender
Market engagement notice · UK2 · Web page
Preliminary market engagement notice on Find a Tender
15 May 2026
Preliminary market engagement notice on Find a Tender
Market engagement notice · UK2 · Web page
Preliminary market engagement notice on Find a Tender
12 Jun 2026
Preliminary market engagement notice on Find a Tender
Market engagement notice · UK2 · Web page
Contains public sector information licensed under the Open Government Licence v3.0.