International Relations and Trade Events Management
The Welsh Government requires bidders to provide a fully costed proposal to deliver and manage events for the International Relations department from April 2025 until March 2027 with the potential to extend the contract for up to a further year until March 2028. This procurement will be run under Lot 5 of The Welsh Government's Communications and Marketing Framework ( F228-2022-2023)
Buyer
Llywodraeth Cymru / Welsh Government
Value
£20,000,000
Published
4 Jul 2025
Closes
6 Mar 2023
Procurement details
Source
Find a Tender
Region
Cardiff and Vale of Glamorgan
Procurement method
Selective
Category
Services
Contract starts
Not provided
Contract ends
Not provided
CPV classifications
79415200
Design consultancy services
79822500
Graphic design services
72000000
IT services: consulting, software development, Internet and support
92111000
Motion picture and video production services
92110000
Motion picture and video tape production and related services
39154100
Exhibition stands
39154000
Exhibition equipment
79956000
Fair and exhibition organisation services
Lots
Lot 1 Creative Design
£500,000
The Welsh Government requires bidders to provide a fully costed proposal to deliver and manage events for the International Relations department from April 2025 until March 2027 with the potential to extend the contract for up to a further year until March 2028. This procurement will be run under Lot 5 of The Welsh Government's Communications and Marketing F...
Delivery: Wales
Lot 2 Digital Services
£4,400,000
Suppliers are sought with expertise in digital strategy development. To include research and developing customer insights, stakeholder engagement, setting appropriate objectives, tactical planning and developing an associated measurement and evaluation framework. Strategic projects might include supporting organizational digital transformation, domain strate...
Delivery: Wales
Lot 3 Filming, Editing & Animation Services
£2,000,000
Successful bidders will be required to develop scripts / use existing scripts and produce highly polished outputs for broadcast, social media and other web based clips. Services required will include, but not be limited to; Taking static communication briefs and developing a script / storyboard to bring the concept to life and which captures and engages the...
Delivery: Wales
Lot 4 Bespoke Stand Design & Build
£5,200,000
Design, construct and supply all the various elements in the production of both large bespoke standalone exhibition spaces, or smaller modular structures for either internal or external exhibitions which are eye catching, provide light and airy interiors and are versatile to accommodate a modern, fluid and imaginative exhibition. Ensuring all structures are...
Delivery: Wales
Lot 5 Event / Conference Management
£3,200,000
Successful suppliers will be required to research and understand the aims and objectives of events, provide expert project management services, on-site support and liaison with all parties at the event itself. Work closely with and maintain excellent relationships with the various suppliers and organisations in the production of the event. Manage multiple co...
Delivery: Wales
Lot 6 Evaluation / Research
£2,500,000
Successful suppliers will be required to undertake research and evaluation via several mediums; face-to-face, interviews at events/exhibitions, follow up phone calls, interviews via the phone or via a survey etc. Within Wales, this will be conducted bilingually and in accordance with the Welsh Language Standards. Reports will be required on the effectiveness...
Delivery: Wales
Lot 7 Publicity Materials - Storage & Shipping
£800,000
The successful supplier will need to work with the current supplier to arrange the handover / transportation / collection of materials. There will also be a requirement to conduct an inventory after collection of the materials. Store and transport a wide range of exhibition and conference materials. Suppliers may be required to provide suitable warehouse fac...
Delivery: Wales
Lot 8 Audio Visual (AV) Services
£1,000,000
Suppliers are required to advise and undertake as appropriate all elements of planning, organising and providing a full range of audio visual support and access to the hire of quality Audio Visual equipment for a number of purposes such as exhibitions, road shows, product launch events, PR, award ceremonies, Internal and External meetings/presentations, etc....
Delivery: Wales
Lot 9 Portable Publicity Equipment & Signage
£400,000
Successful suppliers must be able to provide various models of traditional publicity display materials including (but not limited to) roll-ups, portable modular stands and various banner systems with their casings. In addition to the more traditional display equipment, suppliers must be able to offer a range of alternative, light-weight and portable equipmen...
Delivery: Wales
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